Printing checks and other negotiable documents have always brought their share of costs and risks:
- Official check fraud
- Check reject fees
- Pre-printed check stock costs
- Check stock pilfering
- Manual check issuance costs
- Manual auditing costs
- Check reprinting
- Datastream interception
- Opportunity costs
- Backoffice costs
- Inventory management costs
- Emergency shipping charges
Secure printing extends beyond basic check printing. Printing time- and information-sensitive documents can expose a company to the risk of fraud, especially identity theft. Secure management of printed output is a requirement for many industries including education, law, financial services, government, retail and healthcare.
It is important to be concerned about fraud. According to statistics from the 2013 AFP Payments Fraud and Control Survey:
- Payments fraud, both actual and attempted, were experienced by 61% of surveyed organizations
- Of those organizations, 87% reported that checks were targeted
- Payments fraud represents a $20 billion per year problem
Best practice companies and organizations deploy secure printing programs that integrate hardware and software, as well as their employees and processes into a complete solution. Secure printing solutions should include not only control over what is printed but also the access management of users who wish to print a secure document. In addition, audit trail reporting and the physical security of print stock and forms should be incorporated.
Secure printing solutions from Source Technologies offer a vast array of software- and hardware-based security features and options:
Source Technologies’ Secure Printers – Offers cutting edge technology, reliability, performance and extensive security features, ensuring improved workflow and reduced risk exposure.
E13B MICR Font – This font is a widely accepted MICR font used for printing MICR encoded documents and is necessary for processing checks.
CMC7 MICR Font – Non-US MICR font used in printing and processing MICR encoded documents, meeting international font standards.
Secure Numeric Font – Unique Source Technologies’ designed font that is difficult to alter and adds a layer of security at the document level.
ICR Numeric Font – Image-readable font designed to be used by many financial institutions for adding another layer of security at the document level.
Audit Trail Reporting – Creates user-defined reports of all check printing activity for audit purposes.
Auto Jam Recovery Disable – Automatically turns jam recovery off to prevent multiple copies of a check from being printed.
Password Protection – Prevents access to check-printing resources without the proper password. This is an additional layer of security at the document level that minimizes the risk of fraud.
Datastream Decryption - DES & AES – One of the highest levels of security available, it decrypts the print data stream while it is being transmitted to the printer.
Tray Locking and Print Protection – The physical tray lock limits access to print stock and forms.
Secure Print Module - Secure storage for signatures, fonts, overlays, and other resources. Access is reserved for users with an encrypted thumb drive.
CheckPartner Enterprise – A secure, real-time solution that provides a fast, cost-effective way for remote locations and staff to request and print MICR checks, electronic disbursements, and other sensitive documents on-demand while maintaining centralized approval and control of the process.