Software as a Service for Secure Print (SaaS^SP)

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Unsurpassed Security

Secure document printing can be a complicated and costly business for your organization. Controlling access to a variety of documents across dozens of systems, scores of locations, and hundreds of people is time consuming, expensive and risky. Is there any way to get a handle on all of it and avoid the high up-front acquisition costs associated with most software implementations?

Software as a Service (SaaS) is an innovative software delivery model that now provides Internet-based access to, and support for, secure print software. Dubbed Software as a Service for Secure Print (SaaS^SP), this delivery method enables users to manage on-demand requests, approval, and printing of secure documents simultaneously from multiple locations and via a pre-established security structure. Supporting a virtually unlimited number of document types, SaaS^SP controls access to all operations allowing it to serve as a secure document platform capable of supporting the entire enterprise.

SaaS^SP Functionality:

• Automatically import secure document data from other systems
• Generate secure document items using custom-designed forms
• Securely generate a variety of item types and related documents
• Print, void reprint or reissue secure documents
• Print output pages for secure documents at multiple locations, or limit printing to only specific authorized printers
• Audit secure document activity using system-generated reports

SaaS^SP combines the data transfer capabilities of the Internet with the very latest printing technologies to enable users to securely print negotiable documents in pre-defined locations. The system supports complete centralized administration and control, and best of all, it saves substantial time and money when compared to most conventional secure document management platforms.

Because it's built on Web-based technology, SaaSSP is highly configurable and always current. These key differentiators provide SaaSSP and its users a flexible, economical and dynamic environment in which secure print functionality can be delivered where and when it is needed, readily configured to meet specific business requirements.

Unsurpassed Security

SaaS^SP is the most secure system of its type commercially available today. There is no other Web-based system on the market that can match this level of end-to-end security. Security features include the following:

• Active Directory Authentication simplifies access administration
• All access is password protected and users can only view items they are authorized to see
• Users may be assigned into groups/teams, each with a different set of privileges
• Daily and item limits can be established for individuals, groups and teams
• Data is protected throughout the entire process using advanced SSL and DES encryption for the utmost in data privacy
• An encrypted print confirmation is sent to the host when a document is printed enabling centralized monitoring of all activity
• SaaS^SP always checks the printer’s serial number, and will only release jobs to printers authorized by the system administrator
• SaaS^SP integrates readily with numerous printer-based security features such as password access, secure numeric fonts, paper tray locks, front panel security lock and more

Saving You Money

Most centralized secure document production and distribution systems, check delivery systems being the most common, depend on costly overnight shipping and/or courier services for delivering documents to remote locations. SaaS^SP eliminates these unnecessary costs by utilizing the Internet to securely request, approve, deliver and print your documents.

Application Functionality

SaaS^SP enables users to perform tasks associated with generating and managing secure documents via user-friendly application components. In a typical configuration, the customer data source application writes a data file to a directory that SaaS^SP monitors, imports these files and either prints the documents immediately or holds them in queue for approval or subsequent printing. SaaS^SP can export files to other systems as needed.