Vital Records Issuance

For many governmental agencies, printing vital records such as certificates for births, deaths, marriages, and divorces is a risky process due to the security concerns attributed to fraud—especially identity theft. Many agencies use modern registration software to help eliminate fraudulent record creation, but still use unsecured output processes to print these records, opening the door to form pilfering, information theft, and fraud. How do you combine your secure registration process with secure document preparation and controlled printing of sensitive legal records?

Source Technologies' vital records issuance solution combines our FormsPartner™ software application and specialized Secure Document (SD) laser printers to provide the ultimate in secure certificate printing. This solution provides dramatic cost and time savings by automating an otherwise manual process, and allows agencies to enhance customer service with greater security

FormsPartner software is easy to use, which helps reduce training and support costs. It can accept data from any system, merge it with the appropriate form, then route and output the completed certificate to the appropriate location and printer. Because no modification is required to the host system's print data stream, FormsPartner can be implemented quickly and cost effectively.

Source Technologies' SD laser printers are engineered specifically for printing time- and information-sensitive documents. They offer extensive firmware security features such as front-panel password protection and copy count/jam recovery control, and physical security features such as locking trays and specialized secure fonts. SD printers give you exceptional control over critical business processes with enterprise-wide visibility.

When FormsPartner and SD printers are used together, encrypted information flows from the requestor's PC to the printer—with electronic serial number and IP address confirmation—and back. This unique closed loop between hardware and software makes Source Technologies' solution the most secure system available for vital records disbursement.

It provides many benefits to government agencies:

• Provides complete security—data is encrypted through the entire process with bi-directional confirmation that reinforces security and tracking
• Automates the process for printing of all types of time- and information-sensitive documents, including vital records, reports, and other forms
• Decreases manual effort and the time needed to disburse vital records, thereby increasing face-time between staff and customers
• Provides fully automated control, reporting and auditing to reduce non-value added activity for front-office, back-office, and auditing functions
• Eliminates the cost and risk associated with purchasing, handling, storing, and securing pre-printed forms–print any form or record in real-time using blank stock
• Consolidation of printers; one printer can print all legal documents

The vital records issuance solution ensures that documents print where and when they should. This virtually eliminates information pilfering or fraudulent output, while also cutting costs and improving customer service.

Vital Records Issuance: Highlights

• A solution platform compatible with your current processes.
• Elimination of time-consuming manual processes in outputting vital records and other sensitive information.
• Elimination of information pilfering and printing of fraudulent documents.